How to Activate QuickBooks Time in QuickBooks Online?

QuickBooks Time, formerly known as TSheets, is an effective time tracking tool integrated with QuickBooks Online. It allows businesses to streamline their time tracking, enhance payroll accuracy, and improve overall workforce management. This comprehensive guide will walk you through the steps to activate QuickBooks Time in QuickBooks Online, ensuring a smooth and efficient setup.

Understanding QuickBooks Time

Before diving into the activation process, it’s important to understand what QuickBooks Time offers. QuickBooks Time provides robust time tracking features that help businesses manage their workforce more efficiently. Key features include:

1. Time Tracking: Employees can clock in and out using their mobile devices, desktop computers, or even via text or phone.
2. GPS Tracking: Track the location of employees when they clock in or out to ensure they’re working from the right locations.
3. Scheduling: Create, edit, and share employee schedules, ensuring everyone is aware of their work hours.
4. Payroll Integration: Seamlessly integrates with QuickBooks Online for accurate and easy payroll processing.
5. Reporting: Generate comprehensive reports to analyze labor costs, project hours, and more.

Prerequisites for Activation

Before you start the activation process, ensure you have the following:

1. QuickBooks Online Account: Ensure your QuickBooks Online account is active and you have administrative privileges.
2. QuickBooks Time Subscription: If you don’t have a subscription, you’ll need to sign up for QuickBooks Time.
3. Internet Connection: A stable internet connection to access QuickBooks Online and QuickBooks Time.
4. User Credentials: Ensure you have your login details for both QuickBooks Online and QuickBooks Time.

Steps to Activate QuickBooks Time in QuickBooks Online

Step 1: Log into QuickBooks Online

1. Open your web browser and go to the QuickBooks Online website.
2. Enter your login credentials (username and password).
3. Click on the “Sign In” button to access your QuickBooks Online account.

Must Read:- Quickly Fix QuickBooks Online Login Problems

Step 2: Navigate to the Apps Section

1. Once logged in, locate the left navigation menu.
2. Click on the “Apps” tab to open the Apps section.

Step 3: Search for QuickBooks Time

1. In the Apps section, you will find a search bar.
2. Type “QuickBooks Time” or “TSheets” into the search bar.
3. Press Enter to initiate the search.

Step 4: Select QuickBooks Time from the Search Results

1. Browse through the search results and find QuickBooks Time.
2. Click on the QuickBooks Time app to open its details page.

Step 5: Install QuickBooks Time

1. On the QuickBooks Time details page, click the “Get App Now” or “Install” button.
2. Follow the prompts to authorize the connection between QuickBooks Online and QuickBooks Time.
3. You may need to enter your QuickBooks Time login credentials during this process.

Step 6: Configure QuickBooks Time Settings

1. Once QuickBooks Time is installed, you will be directed to configure its settings.
2. Set up your preferences for time tracking, such as rounding rules, overtime settings, and break policies.
3. Customize the settings to align with your business requirements.

Step 7: Invite Employees to QuickBooks Time

1. In QuickBooks Time, navigate to the “Employees” tab.
2. Click on “Invite Employees” to send email invitations to your team members.
3. Employees will receive an invitation to join QuickBooks Time and create their accounts.

Step 8: Sync QuickBooks Time with QuickBooks Online

1. In QuickBooks Time, go to the “Settings” or “Integration” section.
2. Locate QuickBooks Online from the list of integrations.
3. Click on the “Connect” button to sync QuickBooks Time with QuickBooks Online.
4. Follow the prompts to authorize the connection.

Step 9: Map QuickBooks Time Data to QuickBooks Online

1. After syncing, you need to map your QuickBooks Time data to QuickBooks Online.
2. Map employees, customers, service items, and payroll items to ensure accurate data transfer.
3. Verify that all information is correctly mapped to avoid discrepancies.

Step 10: Test the Integration

1. To ensure everything is set up correctly, perform a test run.
2. Have an employee clock in and out using QuickBooks Time.
3. Verify that the time data appears correctly in QuickBooks Online.

Must Read:- Setup Time Tracking in QuickBooks Online Payroll

Common Issues and Solutions

• Issue: QuickBooks Time data not syncing with QuickBooks Online.
  • Solution: Check the integration settings and ensure the connection is authorized. Re-sync if necessary.
• Issue: Employees not receiving invitation emails.
  • Solution: Verify email addresses and resend invitations. Ask employees to check their spam/junk folders.
• Issue: Inaccurate time tracking data.
  • Solution: Review and adjust time tracking settings, such as GPS tracking and break policies.

Must Read:- Import QuickBooks Timesheet Data to QuickBooks Online

Benefits of Using QuickBooks Time with QuickBooks Online

Integrating QuickBooks Time with QuickBooks Online offers numerous benefits for businesses:

1. Improved Accuracy: Accurate time tracking reduces payroll errors and ensures employees are paid correctly.
2. Efficiency: Streamlined processes save time on manual data entry and payroll calculations.
3. Compliance: Helps businesses comply with labor laws and regulations by maintaining accurate records.
4. Cost Savings: Better time management and reduced payroll errors can lead to significant cost savings.
5. Flexibility: Employees can track time from anywhere, making it ideal for remote and mobile workforces.
6. Insightful Reporting: Detailed reports provide valuable insights into labor costs, project hours, and employee productivity.

Conclusion

Activating QuickBooks Time in QuickBooks Online is a straightforward process that can significantly enhance your business’s time tracking and payroll management. By following the steps outlined in this guide, you can ensure a seamless integration and start reaping the benefits of accurate and efficient time tracking.

Remember, if you encounter any issues or need further assistance, you can always reach out to QBO Support at +1-855-838-5970. With QuickBooks Time and QuickBooks Online working together, you’ll have the tools you need to manage your workforce effectively and streamline your payroll processes.

Frequently Asked Questions